Skip to Content

Commercial Real Estate Legal Administrative Assistant

Johnson Pope Bokor Ruppel & Burns, LLP, is seeking a full-time experienced Commercial Real Estate Legal Administrative Assistant for our Tampa office. The Commercial Real Estate LAA will perform a variety of legal administrative duties. Major duties include providing comprehensive and efficient administrative and secretarial support, preparing and editing correspondence and legal document, and maintaining paper and electronic files.

Qualified candidates must demonstrate professionalism, integrity, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive. Qualified candidates must also possess mastery of Microsoft Word, Excel, and Outlook, as well as electronic document management systems. The ability to multi-task and prioritize tasks based on business needs is essential. The ideal candidate will have at least two years of commercial real estate transactional experience and comfortable with drafting, editing, and proofreading legal documents.

The Commercial Real Estate LAA will provide support to the real estate group, with specific emphasis on acquisitions, dispositions, leasing, financing, and development deals with national and local builders and developers.

The Firm strives to produce the highest quality of work in a friendly, collegial work environment.

Essential Duties and Responsibilities: 

  • Assist attorneys in drafting, proofreading, and editing (i.e., “redline”) various documents for correct spelling, grammar, punctuation, format, and content
  • Assist with pre and post-transaction closing
  • Review and edit pre-bills, ensure they are ready for attorneys’ review and approval
  • Ensure that the clients’ billing requirements are correctly set up
  • Input and edit attorneys’ time
  • Maintain attorneys’ client contact information
  • Assist with running conflict checks, opening and closing of client matters
  • Answer telephone and handle routine questions from clients and team members and/or route calls to appropriate staff members
  • Assist with the organization of client materials and attorney work product within our document management system
  • Perform administrative duties, such as client file management, general correspondence, expense reports, check requests,
  • Efficiently and thoroughly understand how to use all necessary Firm software
  • Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys

Essential Knowledge, Skills and Abilities: 

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Ability to understand, edit and proof various documents related to conveyances, acquisitions, leases, and financing, using redlining applications
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook, andPowerPoint with aptitude to learn other systems/programs
  • Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
  • Ability to file/record documents in official records
  • Advanced Adobe professional and Adobe Acrobat
  • Strong analytical skills
  • Ability to multi-task and work well under pressure and meet deadlines
  • Ability to work independently and as a team
  • Effectively communicate and integrate with clients

Educational/Job Experience Requirements: 

  • High school diploma from an accredited institution
  • Two (2) years of work experience as a Commercial Real Estate LAA in a Law Firm
  • Availability for overtime as needed

Office Location: Tampa, FL

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

All applicants must be fully vaccinated against COVID-19 unless an accommodation is legally required per the ADA and Title VII.

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/766720/JP-Firm/Commercial-Real-Estate-Legal-Admin-Assistant

 

Trusts and Estates Paralegal

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time, experienced Trusts and Estates Paralegal with Corporate experience.  Candidates must have three (3) years demonstrated experience as a Trusts and Estates Paralegal in a law firm. 

Key Roles and Responsibilities

Required:

Duties will include but not limited to:  Management of probate estate process and procedures; knowledge of trust and estate accountings and trust administration; assistance in preparing, retaining, and organizing legal documents, agreements, pleadings, and accountings related to trust and estate administration as well as electronic filing. 

Desired:

Corporate governance experience drafting resolutions, preparing documents for corporate meetings, minutes, and maintaining corporate books; SEC compliance including preparing drafts of SEC filings desirable, proxy statements, and assisting with other required reports; assist with corporate documentation for business transactions, and general support for management and special projects. 

Requirements:

  • Corporate experience abilities desired
  • Excellent communication skills – written and oral
  • Problem-solving, analytical and research skills
  • Detail-oriented with strong organizational and time management skills
  • Ability to handle a variety of assignments simultaneously
  • Motivated self-starter with a positive attitude
  • Willingness to work both independently and as part of a team
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs
  • Familiarity in using an electronic document management system. Experience in Filesite/ iManage is a plus
  • Ability to file/record documents in official records
  • Advanced Adobe professional and Adobe Acrobat

Educational/Job Experience Requirements:

  • High school diploma from an accredited institution
  • Paralegal Degree/Certificate
  • A minimum of 3 years of trusts and estates experience
  • Availability for overtime as needed

Office Location: Clearwater, FL

NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local antidiscrimination laws.

All applicants must be fully vaccinated against COVID-19 unless an accommodation is legally required per the ADA and Title VII.

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/768415/JP-Firm/Trusts-and-Estates-Paralegal

 

Billing Specialist | New Matter Coordinator

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time experienced Billing Specialist. The right individual for this role will work with our Billing Partners and their assistants for the purpose of generating monthly client invoices/bills. In addition, this individual manages the coordination of opening new matters, attorney origination, and billing responsibility. 

Requirements:

  • 3 to 5 years of billing experience in a professional service industry, preferably in a law firm environment
  • Good typing skills and data entry experience
  • Strong attention to detail and ability to multi-task
  • Process client bills via Aderant software.
  • Excellent verbal and written communication skills
  • Ability to meet deadlines on a timely basis

Key Responsibilities Include:

  • Process client bills via Aderant software.
  • Research and answer billing questions.
  • Review and edit pre-bills in response to attorney and legal assistant requests.
  • Handle and process a high volume of complex bills.
  • Review and verify accuracy of billing and supporting documentation as required.
  • Bill Reversals and Write-Offs according to Firm Policies. 
  • Ad hoc reports for attorneys as needed.
  • Special projects and additional duties as assigned.

Qualifications:

  • Candidate will have 5+ years of progressive experience as a Biller in a law firm environment.
  • Aderant software experience preferred.
  • E-Billing experience a plus.
  • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook is required.
  • Position requires the ability to work well under pressure to meet strict deadlines.
  • Flexibility for overtime is required.
  • Flexibility to cross-train and cover other duties for other members of accounting.
  • Strong attention to detail.
  • Excellent interpersonal skills with the ability to work well under pressure.
  • Excellent written and verbal communication skills.
  • Self-starter with ability to successfully adapt to changing priorities and work demands.

Johnson Pope offers a full benefits package, a competitive wage, and a team driven work environment.

Office Location:  TBD; St. Petersburg or Tampa, FL

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local antidiscrimination laws. 

All applicants must be fully vaccinated against COVID-19 unless an accommodation is legally required per the ADA and Title VII.

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/773946/JP-Firm/Billing-Specialist-New-Matter-Coordinator

 

 

View More Results