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Receptionist

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Receptionist with client service experience for our Tampa office.  The Receptionist will work in a proactive environment with self-accountability.  Major duties include answering phones, conference room management and meeting and greeting clients ensuring a positive experience.    

Qualified candidates must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive.  Qualified candidates must also be proficient in Microsoft Word, Excel and Outlook, as well as electronic document management systems.  The ability to multi-task and prioritize tasks based on business needs is essential.

Essential Duties and Responsibilities:

  • Greet guests in a friendly and professional manner over the phone and as they enter the office
  • Possess phone Etiquette and Ability to communicate clearly and professionally
  • Receive incoming mail and packages
  • Manages the office’s calendar when scheduling conference rooms
  • Efficiently and thoroughly understand how to use all necessary Firm software

Essential Knowledge, Skills and Abilities:

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Proficient knowledge of MS Office applications, including Word, Excel, and Outlook with aptitude to learn other systems/programs
  • Ability to multi-task and work well under pressure and meet deadlines
  • Ability to work independently and as a team
  • Effectively communicate and integrate with clients

Educational/Job Experience Requirements:

  • High school diploma
  • Two (2) years of law firm experience preferred
  • Availability for overtime as needed

Office Location:  Tampa, FL

NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local antidiscrimination laws.

No phone calls please. 

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/503839/JP-Firm/Receptionist

Johnson Pope Bokor Ruppel & Burns, LLP
Rosa Nunez HR Manager│Benefits Administrator
490 1St Avenue South │Suite 700
St. Petersburg, FL 33701

careers@jpfirm.com

 

Legal Administrative Assistant │IP Litigation

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time experienced Legal Administrative Assistant for our Tampa office.  The LAA will perform a wide variety of legal administrative duties.  Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, proofreading, and editing correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.

Qualified candidates must possess a minimum of 3 years of experience as a legal administrative assistant with a focus on litigation.  Trial experience and preparation is highly preferred as well as a background in Federal Court and IP Litigation.

Qualified candidates must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive.  Qualified candidates must also possess mastery of Microsoft Word, Excel, and Outlook, as well as electronic document management systems.  The ability to multi-task and prioritize tasks based on business needs is essential.

Essential Duties and Responsibilities:

  • Experience in E-filing documents with Federal and Florida State Courts
  • Scheduling of Court appearances and depositions; calendaring same
  • Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content.
  • Time entry and client billing
  • Submission of new business intake and conflicts checks
  • Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
  • Assist with the organization of client materials and attorney work product within our document management system
  • Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.
  • Efficiently and thoroughly understand how to use all necessary Firm software
  • Schedule appointments, depositions, meetings, hearings, etc. and keep appointment calendars for the candidate’s team of attorneys

Essential Knowledge, Skills and Abilities:

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook and PowerPoint with aptitude to learn other systems/programs
  • Ability to multi-task and work well under pressure and meet deadlines

Educational/Job Experience Requirements:

  • High school diploma from an accredited institution
  • Three (3) + years of law firm experience preferred
  • Availability for overtime as needed

Office Location:  Tampa, FL

NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local antidiscrimination laws.

No phone calls please. 

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/502366/JP-Firm/Legal-Administrative-Assistant-IP-Litigation

Johnson Pope Bokor Ruppel & Burns, LLP
Rosa Nunez HR Manager│Benefits Administrator
490 1St Avenue South │Suite 700
St. Petersburg, FL 33701

careers@jpfirm.com

 

Paralegal/Legal Administrative Assistant │ Litigation

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time experienced Paralegal/Legal Administrative Assistant for our St. Pete office.  The Paralegal/LAA will perform a wide variety of legal administrative duties.  Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, proofreading, and editing correspondence of legal documents, and calendar management.

Qualified candidates must possess a minimum of 3 years of experience as a Paralegal/legal administrative assistant with a focus on litigation. 

Qualified candidates must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive.  Qualified candidates must also possess mastery of Microsoft Word, Excel and Outlook, as well as electronic document management systems.  The ability to multi-task and prioritize tasks based on business needs is essential.

Essential Duties and Responsibilities:

  • Experience in E-filing documents with Federal and Florida State Courts
  • Scheduling of Court appearances and depositions; calendaring same
  • Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format and content.
  • Time entry and client billing
  • Submission of new business intake and conflicts checks
  • Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
  • Assist with the organization of client materials and attorney work product within our document management system
  • Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.
  • Efficiently and thoroughly understand how to use all necessary Firm software

Essential Knowledge, Skills and Abilities:

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook and PowerPoint with aptitude to learn other systems/programs
  • Ability to multi-task and work well under pressure and meet deadlines

Educational/Job Experience Requirements:

  • High school diploma from an accredited institution
  • Three (3) + years of law firm experience preferred
  • Availability for overtime as needed

Office Location:  St. Pete, FL

NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. No phone calls please.  Please submit resumes via the email below.

Johnson Pope Bokor Ruppel & Burns, LLP
Rosa Nunez HR Manager│Benefits Administrator
490 1St Avenue South │Suite 700
St. Petersburg, FL 33701

careers@jpfirm.com

Application Link:

https://recruiting.paylocity.com/recruiting/jobs/Details/504607/JP-Firm/ParalegalLegal-Administrative-Assistant-Litigation

 

 

 

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