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Legal Administrative Assistant

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time experienced Legal Administrative Assistant for our Tampa office. The LAA will perform a wide variety of legal administrative duties. Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, and editing the correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.

Qualified candidates must possess a minimum of 3 years of experience as a legal administrative assistant with a focus on Litigation and Commercial Real Estate Law.

We strive to produce the highest quality of work in a friendly, collegial work environment. We provide excellent benefits. Your outstanding ability to handle multiple tasks, coordinate ever-shifting priorities, and maintain an awareness of impending deadlines and schedules will make you the ideal candidate for this hands-on role. We work in a fast-paced environment, with a supportive and collaborative culture that helps us achieve our goals. You will have a major impact within the firm and with our clients. If you are motivated, hard-working, and dedicated, Johnson Pope is an ideal place for you.

Essential Duties and Responsibilities:

  • Experience in E-filing documents with Federal and Florida State Courts
  • Scheduling of Court appearances and depositions; calendaring same
  • Assist team in drafting, proofreading, redacting, and editing (i.e., “redline”) various documents and contracts for correct spelling, grammar, punctuation, format, and content.
  • Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
  • Assist with the organization of client materials and attorney work product within our document management system
  • Review and edit pre-bills, and ensure they are ready for attorneys’ review and approval
  • Ensure that the clients’ billing requirements are correctly set up
  • Input and edit attorneys’ time
  • Maintain attorneys’ client contact information
  • Submission of new business intake and assist with running conflict checks, opening and closing of client matters
  • Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc.
  • Efficiently and thoroughly understand how to use all necessary Firm software
  • Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys
  • Assiduous telephonic follow-up communications

Essential Knowledge, Skills, and Abilities:

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs. Experience in iManage (FileSite/DeskSite) is a plus
  • Advanced Adobe Professional and Adobe Acrobat
  • Ability to file documents in State and Federal courts
  • Strong analytical skills
  • Ability to multi-task work well under pressure and meet deadlines
  • Ability to work independently and as a team
  • Effectively communicate and integrate with clients and team
  • Effective follow-up skills/follow-through without prompting

Educational/Job Experience Requirements:

  • High school diploma from an accredited institution
  • A minimum of 3 years of Litigation experience
  • Availability for overtime as needed

Office Location:Tampa, FL

NOTE: This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

All applicants must be fully vaccinated against COVID-19 except when an accommodation or exemption is required by federal or state law.

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